Quiroga Law Office is a legal practice whose Gladiator case-management platform depends on secure, scalable handling of legal documents, audio translation files, and video evidence. Quiroga Law Office needed a secure and scalable way to handle legal document uploads, audio translation files, and video evidence inside its Gladiator application. ASCENDING implemented an AWS architecture that streamlined direct uploads, strengthened permission-based sharing, and improved day-to-day user experience for lawyers and staff.
BackgroundScaling Secure Document Workflows for a Growing Legal Practice
Quiroga Law Office is a legal practice that built its own case-management application, Gladiator, to keep pace with a growing caseload and staff. As Quiroga expanded, more legal professionals joined the firm and case operations became more data-intensive. To support internal workflows, the firm built Gladiator, an application used by lawyers to manage case activities such as PDF uploads, phone recording translation, and video upload and streaming.
As usage increased, the team needed a reliable cloud design guided by the AWS Well-Architected Framework to support secure document handling, controlled sharing, and operational efficiency without adding unnecessary friction to legal staff workflows.
The ChallengeModernizing Confidential Document Handling Without Added Friction
The challenge is modernizing secure document handling without compromising confidentiality or everyday usability for legal staff. Quiroga had to modernize document handling while maintaining strict confidentiality and practical usability for internal and client-facing legal work.
- Limited in-house AWS infrastructure expertise and constrained development bandwidth slowed implementation.
- The firm needed secure upload patterns for sensitive legal files, scans, and audio/video evidence.
- Internal sharing required encrypted, permission-aware access controls to prevent unauthorized file exposure.
- File-transfer overhead in traditional app-mediated upload patterns increased latency and operational load.
AWS Expertise for Regulated, Security-Sensitive Workflows
ASCENDING is an AWS-focused engineering partner with hands-on experience designing secure architectures for regulated and sensitive data workflows. ASCENDING was selected for its practical experience designing secure AWS architectures for regulated and sensitive data workflows. The engagement required a team that could combine cloud implementation speed with governance-first design for access control and sharing.
ASCENDING provided both architecture guidance and implementation support to help Quiroga modernize Gladiator's file handling model while keeping security and user experience aligned.
The SolutionPre-Signed URL Architecture for Secure Upload and Sharing
The solution is a pre-signed-URL-based upload-and-sharing architecture designed to keep legal files protected without slowing down day-to-day case work. ASCENDING designed a secure upload-and-sharing workflow that uses pre-signed URLs for direct object transfer, identity-aware sharing controls, and cloud-native processing services for legal media content.
- Implemented direct upload/download flows using Amazon S3 pre-signed URLs to reduce application-layer transfer overhead.
- Added permission checks in Gladiator so sharing links are generated only for authenticated, authorized users.
- Designed temporary, one-time style access patterns for shared files to limit unauthorized reuse.
- Used Route 53, Application Load Balancer, and EC2 Auto Scaling to support resilient application delivery.
- Integrated Amazon RDS for core application data and AWS Elemental MediaConvert for media processing workloads.
Faster, More Secure Document Operations for Gladiator Users
The outcome is a faster, more secure document workflow that Quiroga's legal team now relies on for daily case operations. The new architecture improved how Quiroga manages secure legal file uploads and controlled sharing in daily operations.
- Reduced time and resource overhead for file transfer operations.
- Improved access governance for shared case documents and evidence assets.
- Enabled a more secure, convenient sharing experience for Gladiator users.
- Strengthened the platform foundation for continued growth in document and media volume.
Built with AWS Secure Storage and Access Control Services
Frequently Asked Questions
How long does it take to modernize a legal case-management app's upload and sharing model?
Timeline is typically a phased rollout that starts with the highest-risk upload paths — case documents and evidence files — before extending the pattern to translation and video workflows, so day-to-day case operations aren't disrupted during the transition.
How are audio translation files and video evidence processed and stored securely?
Audio and video assets are processed through AWS Elemental MediaConvert and stored in Amazon S3 behind permission-aware sharing controls, keeping media processing and access governance consistent with how case documents are handled.
Does this architecture scale as a firm's caseload and staff grow?
Scale is handled by the underlying AWS services rather than manual capacity planning — Amazon EC2 Auto Scaling and Application Load Balancer absorb traffic growth, while direct-to-storage uploads mean file volume growth doesn't add load to the application tier.
